Almost every person does not like his productivity. To understand how reality meets your expectations, make a to-do list for the day. Reasonably estimate how much time it takes for each case. Then, at the end of your day, look at how much you have done and how many things have not been done by you. Explain to yourself why you did not have enough time. Perhaps you overestimated your capabilities or underestimated the complexity of the task, or maybe you just lost a lot of time in vain.
We’re betting that in your case, the answer to the question “Why didn’t I have time to do what I planned?” It would be something like “Well, I had breaks / smb called me / I got stuck on social networks, etc.”. It turns out that you simply mismanaged your time, allowing it to get the better of you.
So, how to stop wasting time? We have collected tips for you, which are written in many books on time management, but only in this article, they are presented briefly.
Top Time-Management Tips
#1 Make Notes
Keep a diary. Read about the benefits of the diary and how to create it. Nothing surprising in the fact that every article and book on time management mentions an organizer – this is a universal way to plan your time and monitor tasks. Just write your “today plan” every morning and try to follow it.
#2 Immerse Yourself in Work Completely
Accustom yourself to be completely committed to the business (by the way, this applies to every area in life). Dive into the work with your head, rejecting any annoying factor. Turn off the phones, exit the social networks, put on your headphones. Believe me, you will thank yourself for this when you do the task faster than usual because nothing will distract you.
#3 Have a Rest
No need to be a superhero, trying to work 25 hours a day. If you came home and spend time with your family, please be completely dedicated to this (remember the previous point). Carrying thoughts about work in your head, you risk displeasing your loved ones with the fact that work is always in the first place for you. If you do not fully rest, you will not be able to gain strength and renew your desire to work. Appreciate your breaks.
If you should complete some task, set the clear deadline. Even if that task doesn’t have any deadlines, you should do it sooner or later, so it’s better to do this task early. It will not hang over your head and it will be easier for you. And deadlines can increase productivity. Remember how student productivity improves during the session. It happens because of the tight time frame that spurs to work without being distracted. If you postpone them for later, then you risk simply not having time to make them.
#5 Divide Large Projects Into Small Tasks
If you have any huge project, thoughts about which make you bewildered, divide it into subtasks and you will see how much easier and clearer it has become.
#6 Relieve Yourself of Responsibilities
If there is an opportunity to entrust some tasks to someone else – do it. The saying “if you want to do well – do it yourself” is not always true in practice. Sometimes it’s better and more profitable to give part of your business to another employee and do more important tasks.
#7 Combine Similar Cases Into Blocks
For example, you need to go to a meeting, answer letters and make calls. These are all tasks of one type and they should be combined into a block and done all together, without interrupting tasks of a different kind.
#8 Do Unpleasant Things First
No need to postpone the most unpleasant tasks for later. Write yourself all the cases of this type and do one a day. Firstly, you will finally do what you should have done for a long time, and secondly, you will remove this burden from your shoulders and get a dose of motivation.
#9 Automate Everything You Can Automate
Install yourself a program that automatically sends you a notification about a new letter that has arrived in your mail. You do not have to spend time constantly checking the box. Think about such trifles that can be automated and do everything in order not to waste your time on these trifles.
#10 Take Your Time
Despite the fact that the whole article we are only talking about faster completion of tasks, do not do things in a hurry. Correction of errors that you can make if you rush will take more time than painstaking and unhurried completion of the task.
#11 Don’t Be Afraid to Refuse
You should clearly understand the power of the word “no.” And if you are in doubt whether to refuse certain offers – read something about it. Sometimes you can say “no” and save a lot of time on this without any harming.
View a list of pre-scheduled tasks and cross off completed ones. So you can not only see your performance but also motivate yourself. Also, scroll through the past day in your head and think about what prevented you from achieving the desired result and how you can further increase your productivity.
Know how to divide your tasks into categories:
- important and urgent,
- important and not urgent,
- not important and urgent,
- not important and not urgent
- write down what and when to do.
People who constantly put off their affairs for later will never be successful!